Our Process
Creating an unforgettable event should feel inspiring, effortless, and thoughtfully guided. Our process is designed to be collaborative and refined—allowing your vision to unfold beautifully through ethereal linens and curated décor, while we handle the details with care and precision.
Our intention is simple: to provide refined textiles and a calm, seamless experience—so you can focus on celebrating while we bring your vision to life with care and intention.
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We begin with a personalized consultation by appointment. Prior to our meeting, we invite you to share your ideas via text or email—this may include your venue, color palette, inspiration boards, photos, or any details that capture your vision.
Using this information, we thoughtfully prepare a selection of linens and décor before you arrive. During the consultation, we’ll explore your ideas, discuss your budget, and review how our collection and styling expertise can transform your vision into a cohesive, elevated design.
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Following the consultation, you’ll receive a detailed quotation outlining your selected rentals. To reserve your event date and items, a 25% deposit is required.
This deposit is fully refundable up to three months prior to your event date. Cancellations within three months render the deposit non-refundable. Any personalized or custom items must be paid in full at the time of order and are non-refundable, as they are created specifically for your event.
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All items are reserved and, when applicable, ordered well in advance. Three months prior to your event,
we’ll schedule a design review meeting where you’ll see all selected linens and décor styled together as a complete look.
This is the perfect opportunity to make final refinements. During this meeting, we also confirm delivery dates, venue requirements, timelines, and all essential event details.
Second Payment
At this stage, an additional 50% payment is required to continue securing and preparing your rentals. -
We coordinate directly with your venue to manage all delivery, setup, and pickup logistics, along with any required guidelines or criteria. Our goal is to ensure a seamless experience from start to finish.
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Thirty days prior to your event, you’ll receive a detailed confirmation email outlining all rental items being provided by Akita Event Rentals. At this time, you’ll confirm agreement and submit the remaining balance.
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Seven days before your event, you’ll receive a final email with a detailed delivery and installation timeline, along with a complete list of items being delivered—allowing you to approach your celebration with complete confidence.